Administration Assistant | Marks & Spencer | Doha, Qatar (99141)

Job Description

MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
Maintain data in the system to facilitate easy access to information when it is required.
Maintain and update information relating to staff in the store.
Liaise with the Regional Operations and HR Office.

Stock Control and Operations
Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
All bills from suppliers/contractors must be verified, approved by Store Manager and processed with Regional Office Accounts Team. Follow-up must be maintained to track pending invoices and flag pending payments. Maintain a liaison with suppliers to clear any outstanding payments
Cash Office responsibilities including the following:
Daily reconciliation of store takings & reports
Banking/Foreign Exchange
Store Petty Cash
Tallying of safe fund daily
Credit Card Reconciliation
Enusre accurate reports are provided to Admin Management to enable commercial decisions.
Help liaise and arrange the induction training for new staff on procedures –to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
Ensuring that the accuracy of stock received from the warehouse is accounted in the system
Ensuring Periodic stock accuracy checks with commercial teams co coordination.
Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
Ordering of Stationary for the Store / Admin Team